Job Description

PURPOSE OF JOB Project coordination amongst different aspects of the project, provide administrative support to the project to ensure smooth day to day operations and leading on the delivery of defined project outcomes/results.

CONTEXT AND ENVIRONMENT The British Council The British Council is the UK’s international organisation for cultural relations and educational opportunities. We create friendly knowledge and understanding between the people of the UK and other countries. We do this by making a positive contribution to the UK and the countries we work with – changing lives by creating opportunities, building connections, and engendering trust. We work with over 100 countries across the world in the fields of arts and culture, English language and education. Each year we reach over 20 million people face-to-face and more than 500 million people online, via broadcasts and publications. Founded in 1934, we are a UK charity governed by Royal Charter and a UK public body.

About the project The Aawaz II is working with local communities to promote the rights of women, youth, persons with disabilities, religious minorities, and other excluded groups, to strengthen and facilitate their development. The programme has a focus on the issues of child marriage, gender-based violence, and intolerance, to which marginalised groups are extremely vulnerable. The Impact the Aawaz II programme is hoping to achieve is: A more inclusive, tolerant, and peaceful Pakistan, with less exploitation and intolerance. British Council is leading on the delivery of Pillar 2, Community Dialogue, Awareness and Voice and Pillar 3, social cohesion, and conflict pre-emption. As part of the delivery of these pillars, Aawaz II is supporting the capacity building of Aawaz Aagahi Centres (AACs) across 37 districts to provide a safe space for marginalised members of the community, getting information on their rights and promoting social cohesion and promote tolerance particularly towards religious minorities. Aawaz II aims to achieve these objectives by creating a more protective and enabling environment for girls, boys, women, youth, religious minorities, the differently abled and those at risk of exploitation.

KEY RESPONSIBILITIES:

1. Project Delivery • Co-ordinate the delivery of specified project activities and undertake specified technical/support tasks (e.g. manage events, communications, contacts, networks, logistics, external suppliers, meetings) to meet agreed targets for Punjab • Provide administrative and logistical support to ensure smooth day to day operations for the Aawaz II project • Manage coordination with internal and external stakeholders including strategic and implementing partners, project partners and colleagues from the British Council specifically for Punjab • Make all logistical arrangements for trainings/meetings/seminars and events etc. and work closely with the Capacity Building Team, Provincial and District Partners. • Field visits to target districts in Punjab, guide the field teams, prepare reports and minutes of the meetings and share feedback with DSPs.

Role Profile 2 of 5 • Prepare and compile reports, conduct basic research and deliver on promotional material preparation for all Aawaz II project activities in coordination with the Communications Team • Coordination with District Teams on daily basis to ensure the smooth implementation of project activities at the Aawaz ll districts. • Ensure that the district teams are managing the AACs, AAC resource persons and teams as per project compliance. • Keeping Track of all Village Forums and District Forums activities/meetings accordingly. • Keeping track of Early Warning System (EWS) and Early Response Mechanism (ERM) related information and beneficiaries’ details and capacity building of the focal persons. • Ensuring that the downstream partners and provincial partners have regular coordination. • Attending the meetings organised by the DSPs physically and virtually where required. • Supporting MEL team in generating evaluation reports of project activities and Trainings • Maintaining and updating multipule programme related tracking / control sheets

2. Stakeholder Management • Support the Provincial Project Manager Punjab in managing relationships of key contacts for the project including implementing partners. • Prepare Travel Clearance Approvals (TCAs) and Risk Assessment Forms (RAFs) wherever necessary and coordinate with the Security Manager for necessary approvals. • Coordination with provincial partners and with the relevant government departments. • Reviewing Reports from DSPs and providing feedbacks. • Assist Project Manager in preparing stocktake slides.

3. Compliance and Financial Management • Interpret and follow British Council and donor project procedures (project, financial and risk reporting) to ensure compliance with all systems and standards • Liaise with the British Council procurement team for all logistics procurement and relevant payments and ensure that donor policies and procedures are complied with • Ensure that the necessary documents and processes regarding to the project delivery are in maintained as per the specified guidelines • Provide financial accounting support for Aawaz II project on a regular basis • Ensuring that the DSP teams are utilising the project budget according to Scope of Work (SOW) and work plan shared by the PMU • Liasoning between PMU communications department and DSPs and ensuring DSP compliance with branding policy and guidelines.

4. Knowledge Management • Collate information for preparation of documents such as presentations, meeting minutes, consent forms etc for meetings, field work and events • Provide support to the Provincial Project Managers in developing content including policy briefs, Terms of Reference (ToR) and project reports • Ensure all project data and administrative documentation is recorded and saved as per British Council and donor guidelines KEY RELATIONSHIPS The post holder will need to develop successful relationships with • Key project stakeholders including project partners and consultants • Business Support teams (such as procurement) in British Council for all financial aspects of the job

OTHER IMPORTANT REQUIREMENTS OF THE JOB The post holder is required to travel occasionally and work unsocial hours

HOW TO APPLY: Please submit your Curriculum Vitae (format given in the application pack below) and a brief cover letter stating your experience and interest in undertaking this assignment by email to: Urooj.Ejaz@britishcouncil.org at the latest by 9 May 2025 (11:55 PM PST).

Please use the subject “CBC - Your Name” in the subject line of email you are sending